Volunteers and Committees

Volunteers are a key component of the success of the Villages of Westcreek Owners Association. Volunteering can be rewarding by knowing that your efforts make a difference in our community. When you share your unique talents and expertise as a Board member, serve on one of our various committees, or help with any of our many community events, you help us build a better family-centered community. Also, by volunteering, you help us keep costs down, which enables us to do more for our members. Our Volunteers are the “heartbeat” of the Villages of Westcreek.

VWOA VOLUNTEER OF THE YEAR

2025 - Coral Fathy

2024 - Heather Mallia
2023 - Kevin Drummonds
2022 - Francis Lomax
2021 - Bill Fenstermacher
2020 - Eugene Hopkins

Click on the committee drop downs below to explore the different committees within the community.

Architectural Review Committee

Regular Member - Tracy McMahan (Chair)

Regular Member – Yuri Balmaceda
Regular Member - Marissa Rhodes
Alternate Member -Bill Fenstermacher
Alternate Member - Matt Ninan

Responsibility of Committee: The primary responsibility of the Architectural Review Committee is to receive and act upon all proposals, plans, specifications, complaints, requests for determination, or other matters submitted pursuant to the terms of the Declaration of Covenants, Conditions and Restrictions, and to carry out all other duties imposed on by the CC&R’s. The ARC, may, but need not, hire specialized consultants and incur reasonable expenses to aid in reviewing plans and their incidents.

For more information about the purpose, function, and additional duties of this committee refer to the Declaration of Covenants, Conditions and Restrictions (Article IX – Architectural Review Committee) and the current Standards for Architectural Design and Property Maintenance

How to Join this Committee: Members are appointed by the Board of Directors per the CC&R’s.

Communications Committee

Committee Chair - Barbara Lee
Vice Chair - Bill Fenstermacher
Secretary - Michelle DeJongh

Responsibility of Committee: The primary responsibility of the Communications Committee is to advise and assist the Board in developing and carrying out a program of positive information flow between and among the organizational components of the Association, particularly as between the Association leadership and the general membership and among the general membership itself.

Meeting Schedule: The Communication Committee meets the 1st Tuesday of the month at 2:00pm in the Community Center Conference Room. If the 1st Tuesday is a holiday, the Communication Committee Meeting will be moved to the following day of that week. These meetings are open to all Homeowners. Meeting notices are posted on the website calendar, and via email to residents who subscribe on the website to receive interesting VWOA news and updates delivered to their inbox.

Standing Agenda Item: Evaluate current communication practices, identify written opportunities for improvement and make recommendations to the Board of Directors.

Nominations Committee

Chair - Appointed Board Member (not running for office)

Responsibility of Committee: Refer to By-Laws

Meeting Schedule: The Nominations Committee meetings are open to all Homeowners. Meeting notices are posted on the website calendar, and via email to residents who subscribe on the website to receive interesting VWOA news and updates delivered to their inbox.

How to Join this Committee: Nominations Committee members are appointed by the Board of Directors at least 120 days prior to each annual meeting. Members will serve until the next committee is appointed.

Finance Committee

Chair - Brian Bush, Treasurer

Responsibility of Committee: The primary responsibility of the Finance and Reserve Study Committee is to assist the Treasurer in preparing annual budgets for consideration and adoption by the Board, as well as providing regular updates of income and expenditures to keep members informed on fiscal health of their association

By-laws and Administrative Resolution: The committee is established in accordance with Paragraph 13.02 of the VWOA By-laws. A full description of membership eligibility, organization, duties, and responsibilities may be found in Administrative Resolution 6 on this website.

Meeting Schedule: All homeowners are eligible to join the Finance and Reserve Study Committee. Meeting notices are posted on the website calendar, and via email to residents who subscribe on the website to receive interesting VWOA news and updates delivered to their inbox.

How to Join this Committee: Homeowners who wish to serve as committee members may join this Committee by sending an email to cm@villagesofwestcreek.com with their personal contact information, including home address, phone number, and email address, and maintaining regular meeting attendance thereafter. All adult family members may attend the meetings and engage in discussion, but only one member per household is allowed to vote on committee decisions.

Committee Recommendations and Minutes: The Finance and Reserve Study Committee prepares recommendations regarding budgets and other financial matters and submits them the VWOA Board for final approval.

Suggestion and Recommendations Committee

Committee Chair: Michele Garcia

This Committee replaces the Sports Park Committee, Landscape Committee, and Public Safety Committee.

Committee’s Responsibility: The primary responsibility of the Suggestions and Recommendations Committee is to advise and assist the Board of Directors in making creative suggestions in the planning of future projects. The Committee performs functions which include, but are not necessarily limited to:

holding monthly meetings on a regular date as established by the Chair;
evaluating current common area needs and present it to the Board in a prioritized manner;
evaluating future needs for the common areas;
working with the Board to stay in line with the Reserve Study and other Budget guidelines;
assisting the appropriate committees to implement plans approved by the Board; and
performing other functions as directed or approved by the Board.

Meeting Schedule: These meetings are open to all Homeowners and, any may join the Committee by attending two out of three consecutive meetings and attending the meetings on a regular basis. Meetings are posted on the Master Calendar that is maintained on the VWOA website.

Click here to view Suggestions and Recommendations Form.